I make a living teaching businesses how to raise the bar on their Customer Service. It is one of my favorite presentations that always gets rave reviews. In fact, I have several presentations built around the concept of how and why to offer better Customer Service.
Yesterday I got an email from a toy store manager who was struggling to get her new team to connect their Customer Service Training with actually serving the customers. She was looking for ideas to help them understand and deliver the concept of Great Customer Service. It was then I realized something profound …
“Customer Service” is dead.
Not the action, just the phrase. It means nothing. It has no basis for today’s workers. It is vapid and useless and needs to go on Lake Superior State University’s list of banished words (might I also suggest adding “omnichannel?”)
The phrase is meaningless because so few retail outlets actually offer anything remotely resembling what it used to mean. Think about today’s young adults. Where are they shopping in brick & mortar? Big-box discounters like Walmart and Target? Check. Discount and close-out rack stores like TJ Maxx, Marshall’s, and Home Goods? Check. Cheapie stores like Dollar General and Five Below? Check. Under-manned and under-trained department stores like Macy’s, Sears, JC Penney’s and Kohl’s? Check.
When you tell your staff to focus on offering great Customer Service, they have no point of reference to understand what you mean. Most of them have never been in a Nordstrom’s at the peak of their game. Most of them have never been in an indie store like yours that spends the time and energy you do on training your team. They have heard the phrase, but cannot connect it to anything meaningful in their experiences.
My response to that toy store manager was to quit training on Customer Service. Drop that word from the vocabulary and instead focus on something for which they have a frame of reference like “Problem Solving” or “Surprise and Delight.”
Problem Solving is something we all have to do in our lives, something we all have experience with doing, something to which we all can relate. Instead of telling your staff to offer better Customer Service, teach them to be better at figuring out what problem a customer has come in to solve.
It might be someone needing a birthday present, or someone changing their wardrobe, or someone just killing time. Because of all the churches downtown we often had families in nice clothes show up on a Saturday afternoon just to kill time between the wedding and the reception.
It might be someone working on a project, or someone trying to replace an heirloom, or someone who saved up their money for a big purchase. In a toy store we often got kids with allowance or baby-sitting money burning a hole in their pocket.
Whatever the problem, your team’s true goal is to figure it out and help the customer solve it. We had a dad in the store one Saturday morning with the kids. He was filling time. We showed him all the demos and displays so that he could be the hero taking his kids around the store to play. We often had customers on their way to a birthday party that started ten minutes ago. Our staff would take the item before they checked out, leave the price tag at the register, and start wrapping it just to save time (and with a nice helium balloon on top, it was the hit package at the party.)
Surprise and Delight is another frame of reference to which we can all relate. We’ve all had that moment when something really cool and unexpected happened. Work with your staff to identify those moments when you can surprise and delight customers. Maybe it is something you give out of generosity. Maybe it is saying, “Yes!” to some crazy request. Maybe it is identifying what the customer truly desires and offering not only that but a little more. Maybe it is doing something totally unexpected. On several occasions, including a few Christmas Eves, I made after-work deliveries of large, bulky toys and baby products to customers who couldn’t be home during our normal delivery hours, or who needed the items right away.
When you get your staff laser-focused on Problem Solving or finding new ways to Surprise and Delight, they can relate better and understand their role better. At the end of the day, they are raising the bar on Customer Service, whether they know it or not. You just aren’t using that phrase.
PS Reinforce this concept with your staff by always having them regale the tales of when they solved a problem or delighted a customer. I always started my staff meetings with Smile Stories (our tagline and my focus with my team was, “We’re here to make you smile.”) These were the moments when the staff truly made a customer happy. Not only did it reinforce our purpose, it started our meetings off on a positive, feel-good high, which made the meeting far more productive than the typical here-is-what-you-did-wrong-last-week berating that poor managers use to start their meetings.
PPS Since closing Toy House, I have abdicated the throne of being the “Largest Independent Toy Store in America.” There are some amazing contenders for that throne. One of them is The Toy Store with locations in Lawrence and Topeka, Kansas. It was one of their managers, always seeking better ways to train her staff, who reached out to me with the question above. I have full confidence her team will be solving problems and delighting customers at every turn by the time they reach the fourth quarter. If you want to see a magical toy store, check them out if you’re ever near their towns.