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Make Your Lists Now (You Can Thank Me Later)

Our store had 16,000 square feet of carpeting. The original carpeting was laid in 1967. It lasted twenty years. Fortunately for me I was on a canoe trip in northern Ontario in 1987 when my parents decided to replace it.

Replacing carpeting in a store that size while remaining open was no small task. First you have to move everything from one-third of the store into the other two-thirds. All the products and all the shelving had to go. The shelves were made of steel and assembled with nuts and bolts requiring screwdrivers and wrenches and dollies and strong backs. Then the carpet guys would rip up the glued-down carpet and replace it with another glued-down, industrial-level carpet, before the staff rebuilt the shelves and started working on another third of the store.

My dad told me he would retire before he ever did that again. He was right.

Phil W Cleaning the Floor

The next carpet was over 29 years old when we rang the Birthday Bell for the last time. It had lived long past its 15-20 year life expectancy. Yes, by 2016 it looked dated and had some stains no solvent or steam could remove, but it was still in decent shape with all the seams intact. We kept it that way by vacuuming it daily and having it professionally cleaned twice a year—once on Memorial Day Weekend, once on Thanksgiving Eve.

We chose those days for two reasons: first because they offered a full day (or two) for the carpet to dry before being used again, and second because they made the carpet shine for our two busiest seasons.

I almost didn’t get the carpet cleaned one Thanksgiving. I forgot to schedule it. For whatever reason, it wasn’t on my Prep For Christmas Checklist. You know the list. The one that had …

  • Order bags
  • Check giftwrap inventory
  • Go over buying goals with all buyers

… among other things.

I also had my Thanksgiving Eve Checklist, my Christmas Eve Checklist, my Summer Fun Sale Checklist, and my Easter Prep Checklist.

The other thing I had was time. In twenty-four years I found myself adding something to at least one checklist each year because I forgot to buy coffee for the coffee pot we put out on Black Friday or I forgot to change our hours online or I forgot to call and schedule the carpet cleaning. There was always something new I forgot to do.

I was quickly becoming the expert by making all the mistakes I could and learning from them over the years.

You might not be a list person. I admit, I wasn’t. I made those lists, but didn’t always look at them or use them. Fortunately for me, making the list helped burn them into memory so that I rarely made the same mistake twice. But that’s one of the keys.

Just make the list.

The process of making the list does several things …

First, it helps you organize your thoughts. It puts you into a mode where you are thinking about all the things that need to be done.

Second, it reminds you of things to do. It helps cement all those actions into your memory. I know writing things down always helps me remember them better—even if I never look at the paper again. I have encouraged both of my boys to take copious notes in college and rewrite them daily to help remember what they are learning.

Third, it helps you delegate. When the list is only in your head you are less likely to assign other people to do things. When the list is on paper you can easily see tasks that others can do to lighten your load.

Fourth, it helps you visualize all the things that need to get done. Visualization helps with execution. We are more willing to do that which we have already seen ourselves do in our own mind.

Fifth—and most importantly—it helps you be ready to put your best foot forward for your customers. The last thing you want is to be running around Black Friday like a chicken with your head cut off because you weren’t prepared. You don’t want customers thinking this is your first rodeo.

You want them thinking you are at the top of your game.

Right now, while you’re hunkered down in your office lamenting the weather and the lack of traffic, pull out a notebook or open up a word doc and start writing out those lists. Whether you ever look at them again, just this one little act will improve your business dramatically. (Hopefully you will write it all down and then use those lists. That would be best. But just the act of writing it down is so much better than trying to wing it every year or season. Baby steps.)

-Phil Wrzesinski
www.PhilsForum.com

PS When I started writing about the carpet up above, I thought maybe I would take this blog in a different direction and talk about regular, preventative maintenance. We got an extra nine years out of our carpet and I avoided a retirement-inducing carpet replacement through preventative maintenance. We took our snow blowers and lawn mowers in for preseason and postseason maintenance every year. We took our vehicles in to winterize them and followed all the maintenance schedules to the tee. Those, of course, were all items on the Checklist along with Order Salt for the Sidewalks. (Yeah I forgot to do that once. Once!)

PPS Black Friday is November 29th. Christmas is December 25th. Neither of those dates should surprise you. You know they are coming. Get your lists ready for them now. (For those of you in industries where it matters, Valentines will be February 14th again, Easter is April 21st, and Halloween will be October 31st again—although I’d love to see it moved to “last Saturday of October” but that’s a discussion for another day.)

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