The downside to writing a job description for each position on your staff is that you can never remember to list everything that position needs to do. Something will eventually get left off the list. Or if you do remember everything, the list is so long no one reads it, let alone memorizes it.
I had an experience last night that was clearly the case of, “Not My Job.”
I had a sit-down meal in a fast-food joint. Ordered french fries with my meal. You know the drill in these restaurants. They give you an empty cup and you get your own beverage. Want ketchup for your fries? They have those little paper cups and the big vat of ketchup. Two pumps and you’re loaded.
Except last night.
Somehow they timed it perfectly. There were only two paper cups left at the ketchup stand. I grabbed them both. I was about to tell the gal behind the counter they were out of cups, but as I started filling my cups, the ketchup ran out, too. Both nozzles on either side of the drink dispenser were dry. “You’re out of both ketchup and these little cups,” I said to the young lady.
And I got the look. You know the look. “Why are you telling me? That’s Not My Job.”
Fifteen minutes and several packets of ketchup requested by frustrated customers later and still not a single employee had addressed the issue. Apparently it wasn’t only Not Her Job, it wasn’t her job to tell anyone else about the problem, either.
Do you have any NMJ employees?
Here are two ways to solve that problem…
- The first line of any job description, no matter what the position, should read, “Do whatever is necessary to make sure the customer has an awesome experience.”
- Only hire people who care.
Our tag line at Toy House was, “We’re here to make you smile.” When new employees ask me their job description, I start with, “Your job is to make customers smile.” Then I show them how to answer the phone, run the register, ask questions, suggest the proper toys, giftwrap packages, offer tips, carry things up front or out to their car, sign them up for the Birthday Club and email newsletters, build a relationship, occupy their child, counsel them, teach them a new game, oh yeah, and sell them stuff.
The second part – hiring people who care – saves you all the hassle of writing up a lengthy job description. Hire someone who cares and they will do whatever it takes to get the job done well. The one thing they don’t care about is whose job it is to get something done. They only care that it got done.
You find those people by asking questions like…
“What do you care about?”
“Tell me a time you went above and beyond what was expected of you…”
“What are your biggest pet peeves?”
“Have you ever done someone else’s job for them?”
Just hiring warm bodies won’t grow your business. I would have written a different blog if the gal had looked me in the eye and said, “I’m so sorry about that. Thank you for letting us know. We’ll get on that as soon as we get a free moment. In the meantime, can I get you some ketchup packets? How many do you need?”
PS Don’t get me started on the overflowing trash cans or the ten-minute wait for the fish sandwich or the cold apple pies. You can’t afford that kind of help at any minimum wage.
PPS When you decide you want a better staff, buy the book Hiring and the Potter’s Wheel. The steps are there for turning your staff into a work of art.